REGULATIONS AND PROCEDURES FOR OFF ROAD EVENTS

GENERAL PROVISIONS

The promoters and organizer of off road events are obligated to inform the participants, as well as their support teams, the legal provisions applicable in the Mexican territory for the organization of this kind of activities.

CHAPTER I
PROCEDURES BEFORE THE MINISTRY OF TOURISIM OF THE STATE OF BAJA CALIFORNIA

The organizers and/or promoters that require authorization for the organization of tourist events, will be protected with the rights and benefits established in articles 14, 15, 21, 30 and else applicable to the State Tourism Law according with chapter V of the State Tourism Law Rules.

I. The organizers and promoters must inform to the Ministry of Tourism in writing in the month of September of each year, the program of the corresponding tourist events of the following year, to elaborate the annual calendar and distribute to the organisms of the sector, to the Mexican Government representation offices abroad and the communication means for its diffusion, provided that in the host city no other similar events are schedule within a period of thirty calendar days. (Article 21 of the Sate Tourism Law)

II. The Ministry in coordination with the Municipal Authorities of the host city of the event and with support of the organizer and/or promoter will prepare the statistic information of the tourist event that must contain at least (Article 30 of the State Tourism Law) the following information:

1. Approximate tourist crowding
2. Number of participants and the place of origin
3. Estimate economic apportion
4. Occurrence and sounding opinion

III. The ministry of Tourism of the State can aid in supporting the Municipal Authorities in case that such aid is necessary and that the request for such aid are timely made, such as (Article 14 of the State Tourism Law).

1. Support in caravans bus and for the crossing with out setbacks through city’s.
2. Support from the “Angeles Verdes” so their units may guide the caravan from one city to the other.
3. Request of authorization for the use of radio frequencies
4. Support for the temporary importation of equipment and vehicles
5. Support in importation of airships.
6. Support before the PGR for the request of acquisition and transportation of turbocina fuel.

NOTE: FOR ALL THE ABOVE REFERRED SUPPORT, THE PROMOTERS MOST REQUEST THE HOST CITY’S MUNICIPAL AUTHORITIES IN ADVANCE IN ORDER FOR SUCH TO MAKE THE CORRESPONDING ARRANGEMENTS AND PROCEDURES BEFORE THE SECTURE AT LEAST 45 DAYS BEFORE THE EVENTS. IN CASE THE REFERRED REQUESTS ARE NOT MADE WITHIN THE SPECIFIED TIME THE SECRETARY WILL NOT BE ABLE TO AID.

CHAPTER II
PROCEDURE BEFORE THE MUNICIPAL AUTHORITIES

The organizers and/or promoters who wish to obtain an authorization for the organization of tourist events, must appear before municipal authorities of the city as established in articles 22, 23, 24, 25, 26, 27, 28, 29 y 30 of the State of Baja California Tourism Law Rules.

To obtain the authorization the organizers and/or promoters, must comply with the following requirements before the municipal authorities:

I. File a request before the municipal authority of the host city of the event containing the following information:

1. Name, nationality, address and telephone of the organizer and/or promoter.
2. Name and description of the event
3. Date and duration of the event
4. Detailed route map to follow and the geographic location of the event. In case of routes provide the name or names of the owner or the legal representatives of the property that will be affected by the race.
5. Streets and avenue maps to be used in case the event is in the city.
6. Approximate number of participants
7. Type of support required from each governmental agency, institution and organisms.

II. Posses authorization of the Mexican authorities in case of being foreign

III.- Presentation of the corresponding environmental issued by the environmental authorities.

IV.-Comply with the requirements established by Law, its regulations and the others applicable laws.
The requirements must be complied with the Municipal Authorities at least 90 days before the event.

V.-The observations made by the Municipal Authorities regarding the programming of the events furnished by the organisms, will by notified to the organizers and/or promoters in a term no longer than thirty days following to the presentation of such programming, to be modified, in its case, in a term no longer term than ten days. (Article 24 of the State Tourism Law)

VI.- The organizer and/or promoter will file before the Municipal Authorities of the host city of the event, the necessary information to give support in the following required procedures for the organization of the events: (Article 29 of the State Tourism Law)

1. Permit for the inland and landing of airships in the State Airports.
2. Temporary import permits for equipment and required support materials.
3. Authorization for the temporary access of organizers and/or promoters of the events, as well as the participants and their support personnel.
4. Authorization for the use of radio frequencies
5. Authorization for the use of Federal highways and toll roads.
6. Support from the diverse security and rescue corporations.

CHAPTER III
PROCEDURES BEFORE THE MINISTRY OF TRANSPORT AND COMMUNICATION

I. Authorization for the use of frequencies

The promoter will request the support in writing before the municipal authority as established in article 29 fraction IV of the State Tourism Law Rules, so that the City Council requests to the Ministry of Transport and Communication the corresponding authorization and applicable fees for the use of frequencies during the event (must determine the frequency) in the delegation of such office in the city of Mexicali ( at least 45 days after the event), as establish in the General Law of Communication.

II Permits for the inland of airships (helicopters)

The Promoter or the race team will request in writing for the support of the city council in order for such to request the authorization of the Civil Aeronautic Direction in Mexico City, for the inland of airships (45 days after the event). For such support, the municipal authority can request the collaboration of Secture attaching certified copies of the following documentation of the each airship:

1. Type of helicopter or airship
2. Color
3. Registry certification
4. Certificate of air navigation
5. Binnacle report of the last 3 reports of the airship
6. License of the pilot or pilots
7. Mexican insurance policy for the airship
8. Flight plan of the airship in Mexican territory

III.- Inland authorization of the teams support trucks

The promoter must send to Secture a detailed list of the trucks which are going to cross to national territory 15 days before the event in order to SCT – Federal Auto Transport Direction.

CHAPTER IV
PROCEDURE BEFORE THE ATTORNEY’S GENERAL OFFICE

I.- Acquisition of fuel for the airships (helicopters)

Ministry of Tourism of the State.- The promoter or the race team must request in writing the support of said Ministry in order for such to request to the Attorneys General Office (Baja California Delegation in the city of Tijuana) for the acquisition of airship fuel o turbocina (must indicate the amount of litters) as provided by the general communication law.

1. Type of helicopter
2. Color
3. Registry certification
4. Certificate of air navigation
5. Binnacle report of the last 3 reports of airship
6. License of the pilot or pilots
7. Mexican insurance policy for the airship
8. Flight plan of the airship in Mexican territory (flying hours, landing places for fuel reload)
9. Information of the vehicle that will transport the fuel after its purchase:

- Make, type and model
- Serial number
- License plate number
- Mexican Insurance Policy
- Driver license

Important Note: This information must be sent by the promoter or the race team, to the SECTURE 45 days before the event.

Once the authorization for the acquisition of fuel is obtained from P.G.R., the SECTURE will request in writing to the Local Civil Aeronautics Headquarters, the sale of the fuel (must determine the amount in litters) annexing to the writ the same documentation submitted before the P.G.R. Also the S.C.T. and the Federal Preventive Police will be notified of such in order to comply with the provisions set forth in the Federal Transportation Law and the Federal Communications Law and their Law.

CHAPTER V
PROCEDURE BEFORE THE MEXICAN CUSTOMS DEPARTMENT

I.- TEMPORARY BORDER CROSSING

The promoter or the race team will request for the support of the Ministry of Tourism before the customs authorities in order to perform the temporary border crossing (15 days before the event) of the trucks. The promoter or the race team must provide to the SECTURE the date and time on which the trucks and towing vehicles will cross as well as the following information:

1. Make, type and model
2. Serial number
3. License plate number
4. Mexican Insurance Policy
5. Driver license
6. Total inventory of the transported articles (in Spanish)

Important Note: The Border Crossing must be effected in one or two days during the morning and with a tolerance time of 2 hours.

II. IMPORTATION OF MERCHANDIZE

All the merchandize that pretend to be introduce to Mexican territory, for its commercialization or for promotional uses must pay the corresponding import duties before the Mexican Customs Office when they exceed the corresponding exemption.

CHAPTER VI
PROCEDURE BEFORE THE GENERAL ENVIROMENTAL AGENCY OF THE STATE GOVERNMENT

I.- AUTHORIZATION IN ENVIROMENT IMPACT ENVIRONMENTAL IMPACT AUTHORIZATION

The organizers and/or the promoters of the off road races, according with the established in the article 42 f the Environment Protection Law for the State of Baja California must obtain from the General Ecology Direction of the Government of the State the following:

1. File the Environmental Impact Manifest three months before the date of the realization of the sporting event.
2. To timely provide all the information the DGE required to evaluate the imminent and potential impacts associated with the realization of the event.
3. Offer all the necessary aid so that the authorized personnel of the DGE may perform the recognition visits of the site.
4. Timely provide the guarantees that the DGE determines to repair the possible damages caused by the realization of the event.

II. FULFILLMENT OF THE ESTABLISHED CONDITIONS IN THE RESOLUTION OF ENVIROMENTAL IMPACTS

Once the Environmental Impact Manifest is evaluated, the DGE will issue in favor of the organizers and/or the promoters the corresponding resolution in which the owner of the authorization is conditioned to the timely application of each and all of the preventive measures established in such manifest and to the compliment with the conditions that such authority determines to guaranty the protection of the environment and the security of the persons and the goods in a permanent or temporary manner in the influence area of the event. The times and forms to comply with the conditions are established in the referred resolution.

III. SIMPLIFICATION OF THE ADMINISTRATIVE PROCEDURE

1. The object of filing the Environmental Impact Manifest within three months before the realization of the sports event is so:

a) That the DGE has sufficient time to perform, if necessary, the recognition visits of the route and of the proposed places for the installation of Check Points and of those wherein a massive crowd are expected.

b) That the organizers and/or promoters are in condition of timely applying the preventive, corrective and mitigation measures, as well as guarantying that the DGE has considered the previous application to the day of the realization of the event.

c) That in case the DGE, according to the provisions set forth in Article 19 of the Environmental Impact Regulations, requires additional information for the integral evaluation of the event, the promoters are able to timely submit such information.

2. With the purpose of incorporating to the environmental impact evaluation procedure all the analysis elements that permit the authorities to resolve with due opportunity, without the necessity of requiring the promoter to present additional information the Environmental Impact Manifest must be integrated under the following order:

Location Maps

Geographic referenced map that determines the routes, their access roads, the start lines, the finish line and the check points, as well as the places wherein a big crowd is expected.
In the event that the races cross through the City, Street and avenue maps influenced by the start of the race and the finish of the same are required.

Agreement Matters

Agreements in coordination and support by others offices or organizations for the realization of the event. Agreement between the organizer and the promoter and the holders and/or proprietors of the property wherein the route is planed, containing the compromises for the coordinated application of the necessary actions to prevent and mitigate damages to the flora and fauna (animal life), and in its case the repair of the damages caused by the passing of the vehicles through rural roads and the particular goods.

Route Description

Geographic references of the route integrated in a electronic planning sheet that must contain the geographic referenced points equidistant between at least in an approximate distance of 3 km. (2 miles), located in a systemize manner through the route.

Indicate the geographic parameter applied to the geographic references of the route (coordinate system and apply datum)

Description of the diverse environmental units that will be on the route, under the uphold presentation and angle of each take and location of the different take points in the geographic referenced map. The description of the route must contain the geographic location of the places wherein the brook, fences, gas ducts, junction with other roads, towns or corrals.

Congruity with the dispositions about use of land and the regulation of the lucrative activities.

The route will be sectioned in stretch according with the incidents with the different environmental units integrated in the Ecological Program of the Government of the State of Baja California, Under such frame, it must be established with precision the compatibility of the event and the activities foreseen in the route (check points, places of massive crowd) with the general policies and particulars diligent in the mentioned program.

It is recommended that the organizers and/or the promoters inform in writing to the General Environmental Office by the month of September of each year, the programming of the tourist events corresponding to the next year, to elaborate with opportunity the annual program of inspection, annexing in their inform:

1. Information related with the geographic reference with the route (location map and coordinates archive)
2. Type and expected number of participant vehicles
3. Approximate tourist affluence
4. Number of participants and their place of origin and
5. Estimate economic apportion

Important Note: The events that do not comply to the evaluation procedures of environmental impact in the terms established by the environmental law in force, may by suspended by the DGE prior to the start or during the race, according with temporary article three of the Environmental Protection Law for the State of Baja California and according with the established in article 31 of the Rules of Environmental Impact of the Ecological Equilibrium and Environmental Protection Law for the State.

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